Club rules

Knaresborough Camera Club rules

1. We're known as Knaresborough Camera Club
2. We aim to promote photography and members' learning and to help them on their photography journey.
3. Responsibility for running the club and looking after its property rests with the committee consisting of a chairman, secretary, treasurer, and a minimum of two members, elected each year.  At committee meetings four members form a quorum, and five at the annual meeting.
4. Members are required to abide by club rules.
5. The chairman can remain in office for up to two years in a row. The committee can make exceptions. Re-election is done through the annual meeting.
6. The secretary performs the duties expected of the role and keeps members informed of the club’s activities and points of interest throughout the session. A report is given at the annual meeting recording the club’s progress.
7. The treasurer collects subscriptions, keep receipts, is responsible for all agreed payments and keeps correct records of these.  An audited balance sheet is presented at the annual meeting.
8. Membership and other payments are made electronically. Details of the club bank account will be provided.
9. The committee can co-opt members to help run the club and it can appoint committee members to assist officers
10. The Annual General Meeting takes place in September at the start of the new season. Here, officers and the committee are appointed for the year ahead. Nominations need to be made to the secretary at least two weeks before the annual meeting.
11. A special meeting may be called at the written request of five members to the secretary. This letter or email will state what needs to be considered. A notice of 14 days is required for this.
12. Club meetings are normally held on Wednesday evenings at a time the committee decides appropriate.  Support meetings may also be arranged for dates and times as required.
13. Subscription rates are decided at the annual meeting. The meeting will take into consideration concessionary rates for students and married couples. Subscriptions are due at the start of the autumn session.
14. The treasurer will notify the committee of any subscription arrears after one month. After a further month, non-payment might result in membership being withdrawn.
15. Members may be asked to resign, be barred from continuing membership, by the committee. Any such members can appeal and this will be treated confidentially.
16. The casting vote at all meetings rests with the chair, the club's main officer.
17. Public Liability Insurance is arranged by the committee (the club is not liable for personal loss on club premises regardless of how this happens).
18. The committee has the discretion to award honorary membership for services to the club.
19. Alteration or amendment to these rules can only be considered at the annual meeting.