AGM 2023-2024 Part 2

Minutes of the Annual General Meeting (Part 2) on 11^th October 2023

Held in the Dales Room, the Centre on Gracious Street, Knaresborough at 19:45

Present:- 

Committee members: Matthew Webber (Acting Chairman)

Members: Mark Irwin, Robert Harris, Lesley Harris, Julie Valentine, Sharon Webster, Kez Welsby, Tim Houghton, Phil Pryor, Rob Thompson, Paul Ellis.

Apologies for Absence:-

Wendy and Ian Ferguson, Christine Lines, Raelene Goddard,Paul McGrath, Duncan Snell

Election of Officers:- 

Chairman  

Secretary 

Treasurer  

Competition Secretary 

Committee members x 3 

Following a short discussion the following nominations were received - All agreed unanimously

Chairman - Matthew Webber Proposed JV Seconded KW

Treasurer - Lesley Harris Proposed RH Seconded MW

Secretary - No nomination received

Committee Members :-

Julie Valentine Proposed KW Seconded RH

Sharon Webster Proposed RH Seconded JV

Raelene Goddard Proposed RH Seconded MW

Phil Pryor Proposed LH Seconded MI

Competition Secretary:- Robert Harris (Not serving on the committee)

YPU Rep:- Robert Harris (non-committee role)

Emergency Proposed Rule Changes to cover Secretary Role (until next AGM)

(i) Rule 3 

Responsibility for running the club and looking after its property rests with the committee consisting of a chairman, secretary, treasurer, and a minimum of two members, elected each year. At committee meetings four members form a quorum, and five at the annual meeting. 

Proposed temporary rule change

Responsibility for running the club and looking after its property rests with the committee consisting of a Chairperson, Treasurer, and a minimum of ordinary two members. At committee meetings three members form a quorum, and four at the annual meeting. 

(ii) Rule 6 

The secretary performs the duties expected of the role and keeps members informed of the club’s activities and points of interest throughout the session. A report is given at the annual meeting recording the club’s progress. 

Proposed temporary rule change

The committee ensures that the duties expected of the role of the secretary are undertaken and keeps members informed of the club’s activities and points of interest throughout the session. 

Proposed: Robert Harris Seconded Matthew Webber Agreed unanimously

Membership Subscriptions:- At the previous AGM meeting the subscription level for the 2023-2024 season was set and agreed.   There was a brief discussion on subscription rates for the 2024-2025 season considering the existing club costings and it was agreed unanimously that a recommendation would go forward to the next AGM that  subscription rates would increase to £55 per adult, £95 per couple a and £30 per student.   LH reminded all those present that on completion of the AGM subscriptions for the 2023-24 season were now due and that payment instruction would be sent out shortly after the meeting.

The meeting closed at 20:20