AGM minutes 2012-2013

Knaresborough Camera Club AGM

27 March 2013

Meeting formally opened at 8pm.

Members present;

Messrs. Glass, Webster, Evison, Straughan A, Moull, Ferguson, Bryant and 13 further club members.

Apologies for absence from Mike Morley and Alex Straughan.

The minutes were read by the Secretary, proposed as a true record by Sue Evison and seconded by Steve Moull.

Graeme Glass reported that he had investigated lottery funding for a new projector and that such funding would not be forthcoming.

Chairman's Report

The chairman reported that there was a continued strength in competition entries and it was good to see members exploring new techniques and styles including HDR and IR.

The chairman commented that his highlights for the year were Mervin's work to produce a new website and winning the three-way battle.

It was also gratifying to see members success in magazine competitions.

Mervin and Janet had also done excellent work to make Twitter and Facebook available as tools for the club and the chairman looked forward to both forms of social media bringing new opportunities to the club.

The chairman commented on the quality of the programme and found the Photographers at War to be particularly good and a change from our normal evenings.

Secretary's Report

Steve expressed thanks to Sue Evison and the committee for their assistance during the year.

He felt that the practical nights were far stronger and that the battles had been enjoyable.

Steve was of the opinion that the Bring and Buy probably deserved a rest.

Steve re-iterated the view that Mervin had done fantastic work. At this point Steve read through Mervin's “webmaster” report.

Key points included;

15 visits to website per day

514 Twitter followers

8 tweets/week

Nearly 30 pieces in print/press media

Mervin's report noted that the format of the KP has made it more difficult to get regular coverage.

It was anticipated that we would expand social media.

Mervin's members' survey produced valuable information for the club committee.

Steve also pointed out that we had experienced some issues with our competitions, that the FEVA attendance was poor and he was concerned at low attendances on some club nights.

Steve made a request for YPU entries.

Treasurer's Report

Graeme reported membership was consistent at 35.

We had enjoyed significant Amazon income.

It was expected that our hall rent would rise further this year and we should look for ways to increase our Amazon income.

The Treasurer's Report was proposed by Pete Skinner, seconded by Roy Smitten.

Election of Officers.

Committee members were elected as follows;

Position	Nominee	Proposer	Seconder
Chair/President	Richard Bryant	Mark Webster	Steve Moule
Secretary	Steve Moull	Richard Bryant	Graeme Glass
Treasurer	Graeme Glass	Steve Moull	Mervin Straughan
Comp Sec	Andrew Munden/Mike Wood	Mark Webster	Steve Moull
Media Rep	Mervin Straughan	Mark Webster	Steve Moull
Committee Members	Mervin Straughan	Graeme Glass	Mike Morley
Committee Members	Mike Morley	Mervin Straughan	Graeme Glass
Committee Members	Mark Webster	Mervin Straughan	Graeme Glass
Committee Members	Sue Evison	Mervin Straughan	Graeme Glass
Committee Members	Janet Tankard	Mervin Straughan	Graeme Glass

Proposed committee was voted through without objection.

Recommendations

Revisions to competitions were discussed and based upon the outcome of a member survey a review would be held.

It was agreed that we would spread competitions more evenly through the year and reduce the number of entries to three. We considered a second print category.

All competition titles for the coming year would remain unchanged.

The Chairman's competition would be Route of the Tour de France.

The summer programme would be extended to include indoor events.

AOB

Mervin highlighted the importance of looking after new membership; how do we look after them? We should have a meeter/greeter and a “new members” point of contact.

Mark Webster pointed out the importance of beginners' sessions for new members/beginners and that they might need to be monthly.

Mervin asked if we could identify “benefits of membership”.

The next AGM was booked for 26^th March 2014. NOTE THIS WILL CHANGE

Meeting was closed at 9.40pm.