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AGM minutes 2012-2013

Knaresborough Camera Club AGM

27 March 2013

Meeting formally opened at 8pm.

Members present;

Messrs. Glass, Webster, Evison, Straughan A, Moull, Ferguson, Bryant and 13 further club members.

Apologies for absence from Mike Morley and Alex Straughan.

The minutes were read by the Secretary, proposed as a true record by Sue Evison and seconded by Steve Moull.

Graeme Glass reported that he had investigated lottery funding for a new projector and that such funding would not be forthcoming.

Chairman's Report

The chairman reported that there was a continued strength in competition entries and it was good to see members exploring new techniques and styles including HDR and IR.

The chairman commented that his highlights for the year were Mervin's work to produce a new website and winning the three-way battle.

It was also gratifying to see members success in magazine competitions.

Mervin and Janet had also done excellent work to make Twitter and Facebook available as tools for the club and the chairman looked forward to both forms of social media bringing new opportunities to the club.

The chairman commented on the quality of the programme and found the Photographers at War to be particularly good and a change from our normal evenings.

Secretary's Report

Steve expressed thanks to Sue Evison and the committee for their assistance during the year.
He felt that the practical nights were far stronger and that the battles had been enjoyable.
Steve was of the opinion that the Bring and Buy probably deserved a rest.
Steve re-iterated the view that Mervin had done fantastic work. At this point Steve read through Mervin's “webmaster” report.

Key points included;

15 visits to website per day
514 Twitter followers
8 tweets/week
Nearly 30 pieces in print/press media

Mervin's report noted that the format of the KP has made it more difficult to get regular coverage.

It was anticipated that we would expand social media.

Mervin's members' survey produced valuable information for the club committee.

Steve also pointed out that we had experienced some issues with our competitions, that the FEVA attendance was poor and he was concerned at low attendances on some club nights.

Steve made a request for YPU entries.

Treasurer's Report

Graeme reported membership was consistent at 35.
We had enjoyed significant Amazon income.
It was expected that our hall rent would rise further this year and we should look for ways to increase our Amazon income.

The Treasurer's Report was proposed by Pete Skinner, seconded by Roy Smitten.

Election of Officers.

Committee members were elected as follows;

Position
Nominee
Proposer
Seconder




Chair/President
Richard Bryant
Mark Webster
Steve Moule
Secretary
Steve Moull
Richard Bryant
Graeme Glass
Treasurer
Graeme Glass
Steve Moull
Mervin Straughan
Comp Sec
Andrew Munden/Mike Wood
Mark Webster
Steve Moull
Media Rep
Mervin Straughan
Mark Webster
Steve Moull
Committee Members
Mervin Straughan
Graeme Glass
Mike Morley
Committee Members
Mike Morley
Mervin Straughan
Graeme Glass
Committee Members
Mark Webster
Mervin Straughan
Graeme Glass
Committee Members
Sue Evison
Mervin Straughan
Graeme Glass
Committee Members
Janet Tankard
Mervin Straughan
Graeme Glass


Proposed committee was voted through without objection.

Recommendations

Revisions to competitions were discussed and based upon the outcome of a member survey a review would be held.
It was agreed that we would spread competitions more evenly through the year and reduce the number of entries to three. We considered a second print category.

All competition titles for the coming year would remain unchanged.
The Chairman's competition would be Route of the Tour de France.

The summer programme would be extended to include indoor events.

AOB

Mervin highlighted the importance of looking after new membership; how do we look after them? We should have a meeter/greeter and a “new members” point of contact.

Mark Webster pointed out the importance of beginners' sessions for new members/beginners and that they might need to be monthly.

Mervin asked if we could identify “benefits of membership”.

The next AGM was booked for 26th March 2014. NOTE THIS WILL CHANGE

Meeting was closed at 9.40pm.

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